• Student Grades
• Student Conduct on COCC Campus
• Student Life Policies and Regulations
• Final Examination Policy
• Student Records

Student Grades

Student grades may be obtained via the OSU Student Online Services Web pages. Individual copies of grades will be provided ($10.00 fee) upon request by the Registrar's Office, 102 Kerr, (541) 737-4331. Grades are not automatically mailed to the student. Grades, GPA calculations, and academic standings are not complete and final prior to 8:00 a.m. on the Wednesday following the final exam week. Grades and GPAs appearing prior to that day may be incomplete.

Student Conduct on COCC Campus

OSU and COCC agree that all OSU-Cascades students are subject to the COCC policies and rules of Responsible Conduct, as published by COCC, while on the COCC campus, or participating in a COCC-sponsored event. This information is available on the COCC Student Policies web site.

Student Life Policies and Regulations

The Student Life Policies and Regulations of Oregon State University are published separately Fall term and include rules regarding Conduct, Living Groups, Organizations, Vehicles, Identification Cards and policies on Discrimination, Records, Speech Activities, Sexual Assault, Copyright, Alcohol/Drugs, Workplace and Public Safety.

This information is available on the OSU Student Conduct and Mediation program site.

Final Examination Policy

1. Final Examinations are administered during the final class meeting, in accordance with the "Final Week Schedule" as published in the Schedule of Classes. Final examinations shall not be given during "dead week." (See Academic Regulation 16).
2. Final examinations will be 110 minutes (1 hour, 50 minutes) long.
3. Requests for a change in the time of a final examination should be submitted by the instructor to the Registrar prior to the end of the fifth week of the term in which the examination is scheduled. The request must contain the supporting endorsements of the Department Chair and Dean.
4. A student request to change the time of a Final Examination should be presented directly to the instructor. Students need to be aware that rescheduling a Final Examination may not be possible even for the most meritorious reasons. Students may forward denied requests through the Dean of the College to the University Registrar for additional consideration. Approvals are normally limited to the following reasons.
   • Conflict with working hours on a job that has been held during the term, and for which working schedules cannot be readily adjusted. Example: driving a school bus.
   • Religious reasons.
   • Four finals in one day, where amicable agreement cannot be reached by the student and the instructors.
   • Military obligations verified in writing. Example: military orders, preinduction physical.
   • Other exceptional hardship cases.

Petitions for reasons of personal convenience are generally not approved.

Student Records

Access to Students' Records

The Family Educational Rights and Privacy Act (FERPA) of 1974 (Public Law 93-380), as amended, Oregon Revised Statutes 351.065, and Oregon Administrative Rule 580-013-0005 of the State Board of Higher Education afford students certain rights with respect to their educational records. They are:

1. The right to inspect and review the student's education records within 45 days of the day the university receives a request for access.

   Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

2. The right to request the amendment of the student's education record that the student believes are inaccurate or misleading.

   Students may ask the university to amend a record that they believe is inaccurate or misleading. They should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

   If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

3. The right to consent to disclosures of the personally identifiable information contained in the student's educational record, except to the extent that FERPA authorizes disclosure without consent.

   One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including health staff); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

   A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA.

   The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC 20202-4605.

OSU-Cascades will provide the following "directory" information to all inquiries without students' written consent: current mailing address, telephone number, class standing, day and place of birth, major, participation in officially recognized activities and sports, dates of attendance, date and type of degree, degrees and awards received, and most recent previous educational institution attended and for military recruiting purposes only, student's age and veteran status.

A student may request in writing that all of the above directory information be kept confidential. This option may be exercised by filing a written, dated, and signed request at the Enrollment Services Office, Cascades Hall, at any time. The restriction remains in effect until revoked by the student even if the student leaves the university or graduates.

The procedures for exercising the above rights are explained in Oregon Administrative Rule 576-020-0005 through 576-020-0065.

Use of Social Security Number (SSN)

You are requested to provide voluntarily your Social Security Number to assist OSU-Cascades and the Oregon University System (OUS) (and organizations conducting studies for or on behalf of OUS) in developing, validating, or administering predictive tests and assessments; administering student aid programs; improving instructions; internal identification of students and alumni; collection of student debts; or comparing student educational experiences with subsequent workforce experiences. When conducting studies, OSU-Cascades and OUS will disclose your Social Security Number only in a manner that does not permit personal identification of you by individuals other than representatives of OUS (or the organization conducting the study for OUS) and only if the information is destroyed when no longer needed for the purposes for which the study was conducted. By providing your Social Security Number, you are consenting to the use identified above. This request is made pursuant to ORS 351.070 and 351.085. Provision of your Social Security Number and consent to its use is not required and if you choose not to do so you will not be denied any right, benefit, or privilege provided by law. You may revoke your consent for the use of your Social Security Number at any time by contacting a representative at Cascades Hall (541) 322-3100.